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Supplementary Examinations and Deferred Assessment

• Supplementary Examinations
• Deferred Assessment

Supplementary Examinations

Supplementary Assessment (an "X" interim result) is the formal approval by a Board of Examiners for a student to undertake an additional assessment task in order to provide an opportunity for the student to pass the unit.

The additional assessment task could be an examination or assignment or other work.

Approval for Supplementary Assessment should only be given where the Board of Examiners believe that taking into account a students academic record and personal circumstances, that providing the student with a second chance to pass the unit is warranted. No written application for supplementary assessments will be considered.

Approval by Board of Examiners

Supplementary Assessment may be approved by a Board of Examiners where:

• - the student has attempted all assessment tasks for a unit (including any final examination, if applicable)
• - the student has failed the unit with a mark of at least 45%
• - the Board of Examiners believes that taking into account a students academic record and personal circumstances, that providing the student with a second chance to pass the unit is warranted.

In exceptional cases, taking into account the academic record and personal circumstances of a student, Supplementary Assessment may be approved by a Board of Examiners where a student has received a grade of less than 45%.

Responsibility of Students to Be Available for Supplementary Assessment

The Examinations Office will notify the student, including the date, time and venue of the Supplementary Examination/Assessment

through the website. It is the responsibility of the students to find out the time frame for Supplementary Examinations and in the event Supplementary Examinations are awarded, students should check the finalized Supplementary Exam time table from the website or

student notice board at GP401.

It is the responsibility of students to be available to complete the Supplementary Assessment at the notified time.

Students should not make travel arrangements or commit to work at that time if this will prevent them from, for example, sitting a Supplementary Assessment Examination.

A student who commits to other arrangements that prevent him or her from completing a Supplementary Assessment despite having

been notified that he or she needs to be available at that time is not entitled to another opportunity to complete the Supplementary Assessment and will forfeit the right to Supplementary Assessment.

Recording a Supplementary Assessment on the Academic Transcript

Where a student is granted a Supplementary Assessment in a unit, the result is recorded as an "X" (Outstanding Supplementary Assessment]). For example - X-47.

If the student passes the Supplementary Assessment, the original mark shall remain the same, however the grade will be changed

to PX (Pass After Supplementary Assessment), e.g. X-47 to PX-47.

If the student does not pass the Supplementary Assessment, the original mark shall remain the same, however the grade will be changed to FX (Fail After Supplementary Assessment), e.g. X-47 to FX-47.

The natural progression of converting an Outstanding Supplementary Assessment grade to a Pass or Fail grade (i.e. converting X to

PX or FX) means that the percentage mark cannot change.

For example, a change from X-47 to 5-50 as an outcome of a Supplementary Assessment is not possible.

Deferred Assessment

Deferred Assessment (a "DA" interim result) is the formal approval by a Board of Examiners for a student to complete an outstanding assessment task for a unit at a later date.

Outstanding assessment tasks can include an examination or assignment or other work.

Approval for Deferred Assessment should only be given in exceptional circumstances where the specified criteria are met.

Application for Deferred Assessment

A student must apply for Deferred Assessment on the form prescribed by the Academic Registrar.

Students requesting a Deferred Assessment must complete an Application for Deferred Assessment form and submit it to the School or Unit Coordinator for approval.

Granting Deferred Assessment Where a Student Has Sat a Final Examination

Where a student has attended and sat a final examination but has not been able to complete the exam due to illness or some other valid reason, the student may apply for Deferred Assessment within the prescribed 7 calendar days and a Board of Examiners may approve

this if it is considered warranted.

In these situations, Deferred Assessment may only be approved where the student has failed the examination. If the student has

passed the examination, Deferred Assessment must not be approved.

The marks for the initial examination shall be discarded and replaced with the results of the second examination.

Criteria For Deferred Assessment

The student must satisfy the Unit Coordinator and Board of Examiners that the reason the assessment task was not able to be completed was due to exceptional circumstances outside his or her control.

Circumstances that may warrant approval of Deferred Assessment include, but are not limited to:

• - Student injury, illness or medical condition
• - Family issues (family injury or illness, bereavement etc)
• - Commitments to participate in elite sport or other activities that warrant favourable consideration
• - Commitments to assist with community service activities (for example, bushfire protection)
• - Unavoidable and unexpected work commitments (eg relocation)

Documentation Requirements

Where the grounds for Deferred Assessment are the medical condition of the student or a family member, a signed medical

certificate from a medical practitioner registered by the relevant State Medical Board will be required. Please submit the original

copy with your application for deferred assessment form for verification.

The School may require students to provide a medical certificate from a specific medical practitioner or range of medical practitioners

where this is considered warranted.

Where the grounds for Deferred Assessment are work commitments, a letter from the employer clearly supporting the students request

is required.

In other situations, documentation appropriate to the circumstances will be required as determined by the Unit Coordinator or Board of Examiners.